July 2020 President's Waves

June 28, 2020 4:23 PM | Roger Cooper (Administrator)

We have been learning more about the best ways to conduct Zoom meetings. Therefore, let's set down some ground rules that should make for a better meeting all around.

Zoom Meeting Ground Rules:

  • We will have 20 minutes of social time before the presentation starts. Everyone will be able to mute and unmute themselves to speak during that time. It will be great to see everyone! Keeping your mic muted while listening is common courtesy for meetings over 8-10 attendees.
  • When it is time for the presentation, the host will mute everyone except for the presenter. After that, you will not be able to unmute yourself.
  • Use Chat to send questions and comments during the presentation. The presenter will respond to questions at the appropriate time in the presentation.
  • If you wish to speak, use the Raise Hand feature in Zoom (see below) to let the host know. The host will unmute you when it is your turn to speak. Please keep comments to a minute or two. The host will mute your microphone before moving to the next raised hand.

 How to use the Raise Hand feature in the Zoom App on a computer:

  1. At the bottom of the Zoom window, click on the Participants button.
  2. That will open the Participants window. At the bottom of that window you should find the Raise hand button. Click that button.
  3. Then in the list of participants, everyone will see a blue hand symbol next to your name. Also, in Gallery view, a white hand within a blue square appears in the corner of your picture. The host will see those symbols and know you wish to speak. The host can lower your hand when you are done speaking.

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